Privacy Policy

Last Updated: 11 February 2026

Overview

Polarynthar ("we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website polarynthar.com or use our services.

Information We Collect

Personal Information

We collect information that you provide directly to us, including:

  • Name and contact information (email address, phone number, mailing address)
  • Professional information (job title, organization, industry)
  • Communication preferences
  • Information provided in forms, surveys, or correspondence

Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address and device information
  • Browser type and version
  • Pages visited and time spent on pages
  • Referring website addresses
  • Cookie data (see our Cookie Policy for details)

How We Use Your Information

We use collected information for the following purposes:

  • Responding to inquiries and providing information about our training programs
  • Processing workshop registrations and managing participant information
  • Sending program updates, educational resources, and relevant communications
  • Improving our website functionality and user experience
  • Analyzing usage patterns to enhance our services
  • Complying with legal obligations and protecting our rights

Legal Basis for Processing (Canada)

We process personal information in accordance with Canadian privacy legislation, including:

  • Consent: We obtain your consent for specific processing activities
  • Contract performance: Processing necessary to provide requested services
  • Legitimate interests: Processing for business operations where balanced against your privacy rights
  • Legal compliance: Processing required by Canadian law

Information Sharing and Disclosure

We do not sell your personal information. We may share information with:

  • Service providers who assist with website hosting, email delivery, and business operations
  • Professional advisors including lawyers and accountants
  • Regulatory authorities when required by law
  • Business successors in the event of merger, acquisition, or asset sale

All third parties are contractually obligated to protect your information and use it only for specified purposes.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Workshop participant information is retained for seven years following program completion for record-keeping purposes.

Your Privacy Rights

Under Canadian privacy law, you have the right to:

  • Access your personal information we hold
  • Request correction of inaccurate information
  • Request deletion of your information (subject to legal retention requirements)
  • Withdraw consent for specific processing activities
  • Object to certain types of processing
  • Receive information about how your data is used

To exercise these rights, contact us at [email protected]. We will respond to requests within 30 days.

Data Security

We implement appropriate technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of data in transit and at rest
  • Access controls and authentication requirements
  • Regular security assessments
  • Employee training on data protection

Despite these measures, no internet transmission is completely secure. We cannot guarantee absolute security of information transmitted to our website.

International Data Transfers

Your information is processed and stored in Canada. If you access our website from outside Canada, your information may be transferred to and processed in Canada, where data protection laws may differ from your jurisdiction.

Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will delete it promptly.

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will post the updated policy on this page with a revised "Last Updated" date. Continued use of our website after changes indicates acceptance of the updated policy.

Contact Information

For questions about this Privacy Policy or our privacy practices, contact:

Polarynthar
1280 Av. Bernard
Montreal, QC, Canada
Email: [email protected]
Phone: +1 514-285-8910

Complaints

If you believe we have not complied with Canadian privacy legislation, you may file a complaint with the Office of the Privacy Commissioner of Canada:

Office of the Privacy Commissioner of Canada
30 Victoria Street
Gatineau, QC K1A 1H3
Phone: 1-800-282-1376
Website: www.priv.gc.ca